15 Quick Editing Steps to Rewriting Success

The Editing Commandments

by Deborah Owen

Editing can get pretty confusing. What should stay and what should go? Let this article be your guide.

Editing is another name for rewriting, and rewriting can only come once you’ve finished writing; therefore, your first step should be to complete your first draft. Once you’ve finished, instead of trying to edit all of the story or article at once, make each edit accomplish a specific purpose.

Follow these 15 quick editing steps to find out how.

1. Do some warm-up writing for ten minutes before you begin editing. During this time, write about something that makes you mad… perhaps an old flame, something an old boyfriend or girlfriend did, a spanking you unjustly received—anything that will stir your emotions and creativity. When your creative juices are flowing, you can critique you own work better.

2. Keep your eye on the goal. Refer back to the rough outline you used as the basis for your first draft. (What? You didn’t use an outline? No wonder you’re reading this article.) Be sure you’ve included all the initial points you wanted to make.

3. Check for linear flow (order of events). Don’t try flashbacks unless you know what you’re doing.

4. Don’t tell what your character is thinking. SHOW it with action, demonstration, or dialogue. Keep in mind that showing always takes three to five times more words than telling. That’s okay, as long as it’s meaty.

Example of Telling: “I’m so nervous,” Jennifer thought as she saw the doctor approach.
(boo… hiss… bad writing)

Showing:  Jennifer picked on her thumb nail as the doctor approached with furrowed brow. Noises in the room amplified. Did his strides grow longer? Slower? Was everyone looking at her? Tick. Tick. She could hear the seconds clicking on the clock overhead. A tiny drop of blood appeared as she pulled the nail into the quick, but the drop of bright blood and stabbing pain were welcome. They were the only signs of reality.

5. Edit for excessive wordiness, also known as verbiage. The Merriam-Webster Dictionary defines verbiage as “profusion of words, usually of little or obscure content.” In other words, excess words say nothing. Cut your sentences until they bleed. Use only one adjective at a time. Chop your descriptions down to that which relates directly to the scene and leave only the most necessary. When you delete a favorite phrase, copy it and save it in a file for another day.

6. Delete all adverbs ending in -ly, such as sadly, hatefully, etc. The use of adverbs is a sure indicator that you aren’t engaging the technique called Show, Don’t Tell.  (See #4)

7. Sentence tags: Don’t use “said she” or “said he.” Turn those words around to read “he said” and “she said.” Delete most tag endings, such as “she said with a snicker.” If you have sufficiently built your characters and the scene, the reader will know the attitudes on display.

8. Check the verbs and replace them with jazzier ones. Examples:

•          He choked until he couldn’t breathe – He hawked until he couldn’t breathe.
•          The little girl ran down the sidewalk – The little girl skipped down the sidewalk.
•          The boy hit the ball out of the park – The boy whanged the ball out of the park.

Jazzing your verbs (choosing more active verbs) will make your work glow!

9. Douse as many forms of the verb “to be” as possible. That includes is, am, are, was, were, be, being and been. These are dead verbs that say nothing. According to Wikipedia, allowed forms are: become, has, have, had (use sparingly), I’ve, you’ve, do, does, doing, did, can, could, will, would, shall, should, ought, may, might and must. The fact that they are allowed, however, does not make them desirable. Get rid of as many as possible because they weaken sentence structure. Likewise, using “could” and “would” will drop you into a trap that you’ll find hard to escape.

10. Watch for tense changes. If you begin in past tense, the entire story must be written in past tense, with two exceptions – one of which you should never use.

  • The first exception is dialogue, and that’s because people speak in mixed tenses – present, past, and future.
  • The second exception is internal dialogue (thoughts). That throws it into the omniscient voice and editors consider it a lazy writer’s way of telling what they should be showing. Don’t use it.

11. Follow the rules for prepositional phrases – no more than three to a sentence, and avoid using more than two in consecutive order. Prepositions are easy to identify. Some of the most common are: in, on, at, to, for, under, before, but there are hundreds. Find a partial list of them here: http://www.englishclub.com/grammar/prepositions-list.htm. Pick out the ones you use most and avoid them like the plague. Prepositional phrases usually tell when or where, such as: “I will meet you IN the afterlife,” or “He told his daughter to go INTO the house.” Consecutive prepositional phrases make weak sentence construction. Note: If you begin a sentence with a prepositional phrase, place a comma at the end of it (just as I did in this sentence.)

12. Punctuation:

  • Space ONCE after a period.
  • For writing in the USA, most punctuation (except the colon) lies within the quote marks. Check to see that all of your quotes are closed.
  • Don’t use a semi-colon unless it is before the words “however” or “therefore,” (in which case, use a comma immediately after those words).
  • Don’t use colons except to list things: recipes, items of clothing, kinds of perfume, etc.
  • Use commas to separate two clauses into a compound sentence. Also use commas between city and state and to offset introductory prepositional phrases.
  • Don’t use more than one exclamation mark per every 2,000 words!!!
  • Learn to use the ellipsis (three dots) properly. Remember, the ellipsis represents a pause or interruption in the sentence. It’s easy to overuse these little devils. If you find yourself falling into that trap, use a dash instead and insert a space on each side of it.

Rules for using the ellipsis:
a. When used at the beginning of a sentence: “(space)…And that’s all he said.”
b. In the middle of a sentence: “I hated to tell you that…(space)I didn’t want to hurt your feelings.”
c. At the end of a sentence: “I didn’t want to tell you….(space)”
(Did you notice that the last example ended with four dots? That’s because the last dot acts as a period to end the sentence.)

13. Use the spellchecker, but don’t totally rely on it. If you use homophones such as “right” when you meant to say “write,” or “blew” instead of “blue,” it won’t catch the error. To be safe, scan for mistakes after you use the spellchecker.

14. Check your formatting. Double-space the body and indent the first line of every paragraph. Every new line of dialogue should begin on a new line; however, if guidelines state otherwise, follow the guidelines.

15. Last of all, ask a friend to read your article aloud while you take notes on places you want to change. This is the best way to get clear perspective on what you’ve written. If you don’t have someone who can read it aloud, YOU read it aloud—but be careful to read exactly what’s written and not what your mind wants to insert. Hint: Stumbling over a sentence is usually indicative of awkward wording. Rewrite it.

Follow these 15 steps and the end result will be crisp, easy-to-understand writing that is stuffed with meat. What reader can resist that?

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