Microsoft Word Tips
By Brent Middleton
Microsoft Word is massive. These are some of the lesser-known Word functions. Since computers vary to a large degree, these instructions are basic.
Microsoft Word automatically inserts a page break at the end of the page, but you can also insert manual page breaks. A page break is the point in the document where the text goes onto the next page. To insert a break manually, click where you want the page to be broken, then go to the Insert tab (at the top), and look under Pages. There you’ll see the Page Break button. If you’d prefer a shortcut to perform a hard page break (one that immediately starts the next page of the document), it’s CTRL+ENTER.
You can configure automatic page breaks where you want. To do this, highlight the paragraph(s) that you want to work with. Go to the Page Layout tab, click the little icon in the bottom right-hand corner of the Paragraph subcategory, and a dialogue box should pop up. Click on the Line and Page Breaks tab, and from there you can manage your automatic page break settings.
For more in-depth instructions on page breaks, check out the official Microsoft site: http://office.microsoft.com/en-us/word-help/insert-a-page-break-HA010368779.aspx
There are other kinds of breaks, too, such as Next Page, Continuous, Even Page, and Odd Page. If you want to learn more about them, there’s a handy description of each right next to each one in Word.
One of the most underutilized features of Word is undoubtedly the ruler. Word includes both horizontal and vertical rulers, and they can be useful for aligning different elements of your document, such as text, tables, graphics, etc.
To view both rulers, click the little button in the top right-hand corner above the “move-the-page-up” arrow. If for some reason your vertical ruler doesn’t appear (in which case it’s turned off), you can turn it back on by going to File, then Options, which is just before Exit. Once in the Options menu, click Advanced, and then scroll down to the Display section. There you’ll find a series of check boxes, and one will say “Show vertical ruler in Print Layout view.” Select that one and you’re good to go.
Were these Microsoft Word tips helpful? Please let us know and feel free to suggest other topics that you might want us to cover.
Don’t forget to ‘like’ us before you leave. For more great tips, sign up for The Writer’s Choice Newsletter (for free) at http://cwinst.com/newslettersignup.php.