by Pat Decker Nipper
Formatting a story is designing how it looks in print. Determine the layout of your manuscript by setting parameters. Look at examples of written material. Are the letters large enough to read comfortably? Are the lines far enough apart? How are the new paragraphs formatted?
Professional formatting will make your work shine. If you follow these standards, your manuscript will be ready to submit, whether in hard copy (paper) or online. Although the following is a commonly accepted standard for formatting, individual publications occasionally vary, so be sure to check before you submit.
The 2010 Writer’s Market has illustrations of formatting and includes good advice. They say to use white 8-1/2 x 11 paper, and “ …no artsy fonts.” They also suggest you use a laser or an ink-jet printer.
Below are the common formatting standards, as developed over years of creating documents.
1. Leave one inch of space on all four margins of the paper—top, bottom, and both sides.
2. Left justify your pages. That means every line should align on the left. The right margin is not justified, or in other words, it remains “ragged.”
3. Indent five spaces at the beginning of a new paragraph.
4. Choose an easy-to-read font. For PC users, try Times New Roman or Verdana. Macintosh users might like Palatino.
5. Set the font size at 12 point for easy readability.
6. Stay away from italics, except where needed to be grammatically correct.
7. Avoid bold, except in headings and areas where you want to emphasize text.
8. Double-space if you’re printing on paper. Single space if you’re submitting electronically, and in such case, double space between paragraphs.
9. In dialogue, each new speaker starts a new line.
10. Add your personal information in the upper left corner of the page. The title can carry over to the additional pages, along with a page number.
11. Center the title of the story and your name under it on the first page. Some publications want you to start the first page about one-third of the way down. Check their style and follow their example.
12. Avoid hyphenation at the ends of lines. e.c
These are general rules. Needless to say, guidelines always take president. For extra information, check The Chicago Manual of Style. You can even find it online. Another good one is The Elements of Style by Strunk and White. There are many more style guides on the Internet.
Pat Decker Nipper is a native Idahoan and former teacher, now living and writing in San Jose, California. She is the author of Love on the Lewis and Clark Trail and a number of short stories and articles. For more information visit www.patdeckernipper.com
Join the beginner’s short story contest at http://www.CreativeWritingInstitute.com. Contest closes Aug. 31, 2012. Please FOLLOW the guidelines so your entry won’t be disqualified. Don’t forget to click “like” before you leave!